A project coordinator who makes sure the plan survives contact.
Plans kept current, owners chased, meetings run and status reported — so project leads can lead instead of herd.
Projects slip in the gaps between people.
Most projects don't fail on strategy. They fail on a missed handoff, an unowned action item or a status report nobody had time to write.
A Project Management Coordinator owns the operating rhythm: updating the plan, running stand-ups and status reviews, documenting decisions and chasing the next step.
Tasks your assistant owns
Planning & tracking
- Build and maintain project plans and timelines
- Keep boards and tickets current
- Track dependencies, risks and blockers
- Maintain RAID logs
Meetings & communication
- Schedule and run recurring status meetings
- Take notes, record decisions and assign actions
- Chase owners before deadlines
- Send weekly status reports to stakeholders
Delivery support
- Coordinate client deliverable reviews
- Manage resource and time-tracking sheets
- Prepare project close-out documentation
- Maintain templates and SOPs
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Agencies and consultancies running many client projects
- Product and engineering leads drowning in coordination
- PMOs needing coordinator capacity
- Founders running cross-functional launches
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Board hygiene, scheduling and meeting notes. |
| Growth | $2,300/mo | Adds status reporting, owner follow-up and risk tracking. |
| Executive | $2,700/mo | Senior coordinator supporting a PMO lead or COO across a portfolio. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
Project Management Coordinators: common questions
Is a project coordinator the same as a project manager?
No. Coordinators run the operating rhythm and logistics; project managers own scope, budget and stakeholder decisions.
Do they know Jira?
Yes, along with Asana, Monday, ClickUp and Smartsheet.
Can they talk to our clients?
Yes, for scheduling and status updates within guidelines you set.
Can one coordinator support several projects?
Yes. A dedicated coordinator commonly supports several concurrent projects for one team.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.