Bills paid on time. Invoices collected faster.
Dedicated accounts payable and receivable specialists working in your accounting stack, with approvals that stay with you.
Cash flow is a process.
AP and AR are where many small businesses lose cash: duplicate payments, missed early-pay discounts, invoices sent late, collections never followed up. Each failure is a process gap.
An ExecWing AP/AR specialist captures and codes bills, matches them to POs, prepares payment runs for your approval, issues customer invoices, sends reminders and maintains aging reports.
Payments are approved and released by you; your specialist prepares, documents and follows up.
Tasks your assistant owns
Payables
- Bill capture and coding
- PO and receipt matching
- Payment run prep for approval
Receivables
- Invoice creation and delivery
- Reminders and collections
- Cash application
Controls
- Vendor master upkeep and W-9 collection
- Duplicate checks
- Weekly aging reports
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Companies with 50+ bills a month
- Service firms with slow collections
- Portfolio companies tightening controls
What we do — and what we don't
No tax or CPA services. Payment release stays with your authorized approvers.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Fractional | $450–$1,400/mo | Part-time packages at $450, $850 or $1,400/mo. |
| Dedicated | $2,100/mo | Full-time AP/AR specialist at $2,100/mo. |
| Senior dedicated | $2,600/mo | Senior specialist at $2,600/mo. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical AP/AR Specialists engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in QuickBooks Online, Xero, NetSuite and shadows the current process for payables. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of bill capture and coding and pO and receipt matching, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add receivables work such as invoice creation and delivery. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Controls joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
AP/AR Specialists: common questions
Who approves payments?
You do. Assistants prepare runs; authorized users release them.
Is this bookkeeping?
It's a focused bookkeeping role priced on our bookkeeping plans.
Do you do taxes?
No tax or CPA work.
Cost?
$2,100 or $2,600/mo dedicated; fractional $450–$1,400.
Related guides
The Freight Broker Back-Office Playbook: From Load Booked to Cash Collected
A step-by-step back-office workflow for freight brokers and 3PLs covering carrier setup, tracking, POD collection, invoicing and collections with remote support.
Read the guide →Security & CompliancePayment Fraud Controls Every Leader Should Set Up With Their Assistant
How to protect against business email compromise, fake invoices and payment-redirect scams when an assistant or bookkeeper helps with payments and vendors.
Read the guide →BookkeepingHow to Set Up a Chart of Accounts for a Small Business
A practical guide to designing a clean, useful chart of accounts in QuickBooks Online or Xero — structure, naming, numbering, common mistakes and when to clean up.
Read the guide →Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.