Cleaner claims. Shorter AR.
HIPAA-trained, strictly non-clinical billing admin for medical, dental and behavioral health practices — under a signed BAA.
Revenue cycle work rewards consistency.
Billing work is detail-heavy and time-sensitive: verify before the visit, submit cleanly, post payments, chase denials before timely-filing limits. Inconsistent attention is how AR ages.
ExecWing billing assistants handle eligibility checks, claim submission through your clearinghouse, payment posting, denial follow-up and AR reporting in your PM or EHR system.
They do not code from clinical documentation unless certified and scoped, and never provide clinical services.
Tasks your assistant owns
Front-end
- Eligibility and benefits checks
- Prior-auth paperwork tracking
- Patient estimate prep for review
Claims
- Claim submission and scrubbing
- Clearinghouse rejections
- Payment posting
AR
- Denial follow-up
- Aging reports
- Patient statement prep
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Independent medical practices
- Dental offices
- Therapy groups
What we do — and what we don't
HIPAA: signed BAA required before PHI access.
Non-clinical only: no diagnosis, clinical advice or treatment decisions.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Growth | $2,300/mo | Billing admin with HIPAA training and BAA. |
| Executive | $2,700/mo | Senior billing specialist with US practice experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Medical & Dental Billing Admin engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Kareo/Tebra, AdvancedMD, athenahealth and shadows the current process for front-end. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of eligibility and benefits checks and prior-auth paperwork tracking, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add claims work such as claim submission and scrubbing. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state AR joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Medical & Dental Billing Admin: common questions
Do you sign a BAA?
Yes, before any PHI access.
Do they code charts?
Not by default; coding requires certification and specific scoping.
Which systems?
Tebra, AdvancedMD, athenahealth, Dentrix and more.
Cost?
Medical roles start at Growth, $2,300/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.