Let designers design.
Dedicated assistants for architecture, engineering and design firms: proposals and SF330 assembly, document control, minutes, invoicing and marketing coordination.
Billable utilization is the A/E firm's heartbeat.
Principals and project managers in A/E firms carry proposals, client calls, invoicing and project admin on top of design work. Each non-billable hour cuts into utilization.
An ExecWing assistant handles proposal assembly from your libraries, resumes and project sheets, government forms such as SF330 formatting for your review, transmittals and document logs, meeting minutes, monthly invoicing from your project-accounting system and marketing coordination for awards and website updates.
With a full-time assistant working your hours, your team gets a reliable owner for the details that keep projects and pipeline moving.
Tasks your assistant owns
Proposals & marketing
- Proposal assembly from boilerplate libraries
- Resume and project-sheet upkeep
- SF330 formatting for review
- Award submissions and website updates
Project administration
- Transmittals and document logs
- Meeting minutes
- RFI and submittal tracking
- Consultant coordination
Finance admin
- Monthly invoicing support
- Timesheet reminders
- Consultant invoice processing
- AR follow-up
Tools
Your assistant works in your accounts, under your access policies.
Roles that fit
- Marketing and proposal coordinator
- Project administrator
- Accounting and invoicing assistant
- Principal's executive assistant
Compliance notes
Assistants do not perform licensed design or stamp drawings; professional responsibility stays with your licensed architects and engineers.
Federal projects may carry data restrictions (for example CUI); confirm access requirements before sharing documents.
Contracts and proposals are reviewed by your principals before submission.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Document control and admin. |
| Growth | $2,300/mo | Adds proposals and invoicing. |
| Executive | $2,700/mo | Senior assistant to a principal. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Architecture & Engineering engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Deltek Vantagepoint, BQE CORE, Monograph and shadows the current process for proposals & marketing. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of proposal assembly from boilerplate libraries and resume and project-sheet upkeep, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add project administration work such as transmittals and document logs. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Finance admin joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Architecture & Engineering: common questions
Can the assistant use InDesign for proposals?
Yes, if scoped; graphic design skills can be part of the role.
Do they work in Deltek?
Yes, with accounts you provide.
Can they handle CUI on federal projects?
Only if your contract requirements permit offshore access; many do not.
What does it cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.