Every lead answered. Every appointment confirmed.
Dedicated assistants who respond to inbound leads quickly, book appointments, confirm them and recover no-shows.
Speed to lead is an operations problem.
Many businesses buy leads and then let them wait. Responding while interest is fresh is a staffing problem as much as a sales one.
An ExecWing appointment setter monitors your lead sources during their shift, responds by phone, email or text using your scripts, books appointments in your calendar or CRM, sends confirmations and reminders and follows up on no-shows and reschedules.
They log every touch so you can see response times and conversion for each source.
Tasks your assistant owns
Lead response
- Monitor web forms, portals and inboxes
- Call, text or email per your scripts
- Qualify with your questions
Booking
- Schedule into your calendar or CRM
- Send confirmations and reminders
- Handle reschedules
Recovery
- No-show follow-up
- Aged-lead reactivation
- Source reporting
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Home services and solar companies
- Dealerships and dental practices
- B2B teams with inbound demand
What we do — and what we don't
Calls and texts follow TCPA consent rules and the National Do Not Call Registry; assistants only contact leads you provide.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Standard scope for a single team or leader. |
| Growth | $2,300/mo | Broader scope with reporting and process ownership. |
| Executive | $2,700/mo | Senior specialist with 3+ years of US-client experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Appointment Setters engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in HubSpot, Salesforce, GoHighLevel and shadows the current process for lead response. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of monitor web forms, portals and inboxes and call, text or email per your scripts, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add booking work such as schedule into your calendar or CRM. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Recovery joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Industries and services that fit
Appointment Setters: common questions
Can they call and text?
Yes, with your phone system and consent records, following TCPA rules.
Do they sell?
They qualify and book; your team closes.
Can they cover evenings?
Shifts are agreed at onboarding.
What does it cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.