Payroll data, ready on time.
Dedicated assistants who collect timesheets, prep payroll data and keep employee records tidy — your provider files taxes.
Payroll errors are trust errors.
Employees notice payroll mistakes immediately. Most errors originate upstream: late timesheets, missing changes, unrecorded PTO.
ExecWing payroll administrators collect and check timesheets, enter changes in your payroll platform, reconcile PTO, prepare payroll registers for approval and manage onboarding paperwork logistics.
Your payroll provider handles tax filings; you approve every run.
Tasks your assistant owns
Before payroll
- Timesheet collection and checks
- Employee change entry
- PTO reconciliation
Payroll run
- Register prep for approval
- Variance review notes
- Post-payroll journal support
Records
- New-hire paperwork logistics
- Benefits enrollment tracking
- Employee file organization
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Employers with hourly staff
- Multi-location businesses
- Staffing firms
What we do — and what we don't
No tax filing or tax advice. Employer retains wage-hour compliance responsibility.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Fractional | $450–$1,400/mo | Part-time payroll support from $450/mo. |
| Dedicated | $2,100/mo | Full-time administrator at $2,100/mo. |
| Senior dedicated | $2,600/mo | Senior administrator at $2,600/mo. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Payroll Administrators engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Gusto, ADP, Paychex and shadows the current process for before payroll. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of timesheet collection and checks and employee change entry, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add payroll run work such as register prep for approval. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Records joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Industries and services that fit
Payroll Administrators: common questions
Do you file payroll taxes?
No. Your payroll provider files; we do no tax work.
Who approves runs?
You do.
Which platforms?
Gusto, ADP, Paychex, Rippling and more.
Cost?
Bookkeeping pricing: $2,100/$2,600 dedicated or fractional packages.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.