More recruiter hours spent recruiting.
Dedicated sourcing and coordination assistants for recruiting agencies and staffing firms: sourcing lists, scheduling, ATS hygiene, onboarding paperwork and timesheets.
Recruiters are paid to close, not to schedule.
In agency recruiting, the highest-value activities are client relationships and candidate closes. Yet recruiters often spend their mornings sourcing lists, formatting resumes, scheduling interviews and updating the ATS.
An ExecWing assistant handles that coordination layer. They build sourcing lists to your search criteria, send initial outreach from your templates, format submittals, schedule interviews across time zones, keep the ATS current and run new-hire onboarding paperwork for staffing placements.
For staffing firms, assistants can also collect timesheets, chase approvals and support invoicing, which tightens the link between placements and cash.
Tasks your assistant owns
Sourcing
- Boolean and LinkedIn Recruiter searches
- Sourcing lists with notes
- Initial outreach from templates
- Candidate pipeline updates
Coordination
- Interview scheduling across time zones
- Resume formatting and submittals
- Reference check scheduling
- Candidate communications
Staffing back office
- Onboarding and I-9/E-Verify paperwork logistics
- Timesheet collection and approvals
- Invoice support
- ATS hygiene and reporting
Tools
Your assistant works in your accounts, under your access policies.
Roles that fit
- Sourcer / research associate
- Recruiting coordinator
- Staffing onboarding and payroll admin
- Executive assistant to an agency owner
Compliance notes
Assistants follow your EEO-compliant criteria and do not screen candidates on protected characteristics.
Form I-9 employer review must be performed by the employer or its authorized representative under USCIS rules; assistants manage logistics only.
Candidate data follows your privacy notices and applicable state laws.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Scheduling and ATS hygiene. |
| Growth | $2,300/mo | Adds sourcing and outreach. |
| Executive | $2,700/mo | Senior assistant for an agency principal. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Recruiting & Staffing Firms engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Bullhorn, Greenhouse, Lever and shadows the current process for sourcing. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of boolean and LinkedIn Recruiter searches and sourcing lists with notes, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add coordination work such as interview scheduling across time zones. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Staffing back office joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Recruiting & Staffing Firms: common questions
Can the assistant source in LinkedIn Recruiter?
Yes, using a seat you provide.
Do they conduct interviews?
They schedule and coordinate. Screening calls can be scoped with scripts you approve.
Can they handle I-9s?
They manage logistics; employer document review follows USCIS requirements.
What does it cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.