Buy better, with less chasing.
A dedicated purchasing assistant who runs RFQs, creates POs, follows up vendors and keeps spend visible — approvals stay with you.
Purchasing is follow-up work.
Most purchasing time goes to gathering quotes, creating POs, confirming dates and chasing late deliveries.
An ExecWing procurement assistant sends RFQs to approved vendors, compares quotes in a standard format, drafts POs for approval, confirms delivery dates, expedites late orders and reconciles receipts to invoices.
They maintain vendor records and produce spend reports so you can negotiate with data.
Tasks your assistant owns
Sourcing
- RFQ distribution
- Quote comparison sheets
- New-vendor research
Ordering
- PO drafting for approval
- Order confirmations
- Expediting
Control
- Three-way match support
- Vendor records
- Spend reports
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Manufacturers and distributors
- Construction firms
- MSPs and integrators
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Standard scope for a single team or leader. |
| Growth | $2,300/mo | Broader scope with reporting and process ownership. |
| Executive | $2,700/mo | Senior specialist with 3+ years of US-client experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Procurement & Purchasing Assistants engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in NetSuite, SAP Business One, Coupa and shadows the current process for sourcing. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of rFQ distribution and quote comparison sheets, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add ordering work such as pO drafting for approval. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Control joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Procurement & Purchasing Assistants: common questions
Can they approve purchases?
No; approvals stay with authorized staff.
Vendor negotiation?
They can gather competing quotes; you negotiate unless scoped.
Tools?
NetSuite, Coupa, Procurify and more.
Cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.