Travel planned to your preferences, every time.
A dedicated concierge assistant for frequent-traveling executives: itineraries, changes, loyalty programs and calendars across time zones.
Frequent travel multiplies calendar complexity.
For executives who travel often, every trip touches flights, hotels, ground transport, meetings and time zones. When plans change, everything shifts at once.
An ExecWing concierge builds itineraries to your preferences, books through your approved tools or travel agency, monitors changes, rebooks during disruptions within your rules, tracks loyalty status and rebalances your calendar across time zones.
They never store payment cards outside approved tools and follow your company travel policy.
Tasks your assistant owns
Itineraries
- Flights, hotels and ground
- Restaurant reservations
- Trip documents in one place
Changes
- Monitor delays and cancellations
- Rebook within your rules
- Notify attendees
Programs
- Loyalty account tracking
- Expense receipts
- Visa and passport reminders
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Executives traveling monthly or more
- Sales leaders with field schedules
- Founders fundraising across cities
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Standard scope for a single team or leader. |
| Growth | $2,300/mo | Broader scope with reporting and process ownership. |
| Executive | $2,700/mo | Senior specialist with 3+ years of US-client experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Travel & Calendar Concierge engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Navan, Concur, TripIt and shadows the current process for itineraries. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of flights, hotels and ground and restaurant reservations, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add changes work such as monitor delays and cancellations. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Programs joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Travel & Calendar Concierge: common questions
Can they book on our corporate card?
Through approved booking tools; card numbers aren't stored in email or chat.
Overnight disruptions?
Coverage is agreed at onboarding; emergency rebooking is via your airline or travel agency apps.
Personal travel?
If you delegate it.
Cost?
Usually Executive plan, $2,700/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.