Events that run on a plan.
A dedicated coordinator for webinars, offsites and client events: registrations, vendors, run-of-show and follow-up.
Events are projects with hard deadlines.
Every event, from a webinar to an offsite, involves dozens of tasks with fixed deadlines.
An ExecWing event coordinator builds the plan, manages registrations, coordinates vendors and venues, prepares run-of-show documents, handles attendee communications and runs follow-up after the event.
On-site needs remain local; your coordinator runs everything that can be done remotely.
Tasks your assistant owns
Planning
- Timelines and budgets
- Venue and vendor research
- Contracts routed for approval
Attendees
- Registration pages
- Reminders and logistics emails
- Badges and lists
Delivery
- Run-of-show docs
- Webinar platform setup
- Post-event surveys and follow-up
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Marketing teams running webinars
- Executives planning offsites
- Nonprofits with galas
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Standard scope for a single team or leader. |
| Growth | $2,300/mo | Broader scope with reporting and process ownership. |
| Executive | $2,700/mo | Senior specialist with 3+ years of US-client experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Event Coordinators engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Zoom Webinars, Hopin, Eventbrite and shadows the current process for planning. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of timelines and budgets and venue and vendor research, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add attendees work such as registration pages. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Delivery joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Industries and services that fit
Event Coordinators: common questions
Do they travel to events?
No, remote coordination only.
Can they sign contracts?
Contracts route to you for signature.
Tools?
Zoom, Eventbrite, Cvent and more.
Cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.