More mission. Less admin.
Dedicated assistants for nonprofits: donor database upkeep, acknowledgments, grant deadlines, volunteer scheduling and board logistics.
Small teams carry big missions.
Nonprofit executive directors and development teams often run a whole organization with a handful of staff. Gift processing, acknowledgment letters, grant reporting deadlines, volunteer schedules and board packets all compete with programs and fundraising.
An ExecWing assistant handles the administrative engine. They enter gifts and keep the donor CRM clean, send timely acknowledgments, maintain the grant calendar and gather reporting inputs, coordinate volunteers and assemble board packets.
A dedicated full-time assistant costs a fraction of many local hires at our published rates, and the work is predictable — so you can plan it into your budget with confidence.
Tasks your assistant owns
Development operations
- Gift entry and donor CRM hygiene
- Acknowledgment letters and receipts
- Event and campaign lists
- Moves-management reminders
Grants
- Grant calendar and deadline tracking
- Gather data and attachments for reports
- Funder research lists
- Proposal formatting for staff review
Organization
- Board packet assembly and minutes
- Volunteer scheduling
- Executive director calendar
- Vendor and facilities coordination
Tools
Your assistant works in your accounts, under your access policies.
Roles that fit
- Development / database assistant
- Grants administrator
- Executive director's assistant
- Volunteer coordinator
Compliance notes
Written acknowledgments for certain donations must meet IRS substantiation requirements (see IRS Publication 1771); assistants use templates your finance lead approves.
Charitable solicitation registration varies by state; your team confirms requirements.
Donor data follows your privacy policy and donor-bill-of-rights commitments.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Gift entry, acknowledgments and scheduling. |
| Growth | $2,300/mo | Adds grant admin and board support. |
| Executive | $2,700/mo | Senior assistant to an executive director. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Nonprofits engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Bloomerang, Salesforce Nonprofit Cloud, Blackbaud Raiser's Edge and shadows the current process for development operations. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of gift entry and donor CRM hygiene and acknowledgment letters and receipts, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add grants work such as grant calendar and deadline tracking. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Organization joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Nonprofits: common questions
Can the assistant write grants?
They can research, format and assemble; substantive narrative is best owned by your staff or a grant writer, reviewed internally.
Do you offer nonprofit discounts?
We publish one price list: Core $1,900, Growth $2,300, Executive $2,700.
Which donor CRMs do you support?
Bloomerang, Salesforce, Raiser's Edge, Little Green Light, Neon and others.
Is it month-to-month?
Yes.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.