Never miss a grant deadline.
A dedicated nonprofit administrator for grant calendars, reporting, donor data and board logistics.
Grants live and die by deadlines.
Grant programs involve LOIs, applications, interim reports and final reports across many funders with different requirements.
An ExecWing grants administrator maintains the master calendar, researches funders, gathers attachments and data, formats applications for staff review and tracks reporting obligations. They also keep donor data clean and assemble board packets.
Narrative and final submissions stay with your team.
Tasks your assistant owns
Grants
- Master calendar
- Funder research
- Attachment library
Reporting
- Program data collection
- Report formatting
- Compliance checklist
Development ops
- Gift entry
- Acknowledgments
- Board packets
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Small and mid-size nonprofits
- Grant-funded programs
- Foundations' grantee teams
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Standard scope for a single team or leader. |
| Growth | $2,300/mo | Broader scope with reporting and process ownership. |
| Executive | $2,700/mo | Senior specialist with 3+ years of US-client experience. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
A realistic first 30 days
How a typical Grant & Nonprofit Admin engagement ramps. Your plan is set on the fit call and adjusted to your SOPs.
| When | What happens |
|---|---|
| Week 1 | Access, tools and shadowing Your assistant gets accounts in Candid (Foundation Directory), Instrumentl, Grants.gov and shadows the current process for grants. You share SOPs or record short walkthroughs; they turn them into written checklists. |
| Week 2 | First owned workflows They take ownership of master calendar and funder research, with your review on every item. ExecWing QA reviews output against the checklist. |
| Weeks 3–4 | Expand scope Add reporting work such as program data collection. Review shifts from every item to daily spot checks. |
| Day 30+ | Steady state Development ops joins the routine. You get a weekly scorecard and a monthly review of what to delegate next. |
Grant & Nonprofit Admin: common questions
Do they write grants?
They assemble and format; your staff or grant writer owns the narrative.
Federal grants?
They can track Grants.gov requirements; your authorized representative submits.
Tools?
Candid, Instrumentl, Submittable and more.
Cost?
From $1,900/mo.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.