Dedicated bookkeeping support for ecommerce brands
Dedicated bookkeeping support for Shopify and Amazon sellers: payout reconciliation, fee and refund coding, inventory purchase entry and close prep for your CPA.
What does this role do?
An ecommerce bookkeeping assistant reconciles Shopify, Amazon and PayPal payouts against bank deposits, splits fees, refunds and chargebacks into the right accounts, enters inventory and supplier bills, and prepares a month-end close pack for your CPA. Clean payout data makes gross margin and cash reports trustworthy. Sales tax filing stays with your tax provider.
What tasks does the assistant own?
- Payout-to-deposit reconciliation for Shopify, Amazon, Stripe and PayPal
- Coding marketplace fees, refunds, chargebacks and reserves
- Supplier bill and inventory purchase entry
- Receipt and document management
- Month-end close checklist and CPA hand-off pack
- Sales-tax data exports for your tax provider (no filing)
What are the guardrails?
- No stored online-banking credentials; works from bank feeds
- Payments approved by you; no money movement without approval
- Does not prepare or file tax returns or sales-tax returns
Which tools do they use?
Your assistant works in your accounts with their own user.
How is success measured?
- Days to close each month
- Unreconciled payouts at month-end
- Uncategorized transactions older than 7 days
Common questions
Do you need A2X or a similar connector?
It helps for high order volume because it summarizes payouts into journal entries. Without it, the assistant reconciles from payout reports.
Can the assistant manage inventory?
They can enter purchases and reconcile inventory reports from your system; inventory planning decisions stay with you.
Related: Bookkeeping · Ecommerce · Ecommerce VA tasks for Shopify and Amazon · Bank reconciliation guide · Month-end close checklist
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.